Head to head
Notion is a workspace you shape into almost anything, tasks included; Todoist is a task manager that’s ready the moment you open it. Plenty of people end up using both.
By Yassine Zeriouh. Prices and features checked on October 27, 2026.
Short answer
Pick Notion if your tasks belong next to documents: meeting notes, a project brief, a reading list, a wiki. Its databases show the same tasks as a table, a board or a calendar, and you design the system yourself, from a template or from scratch. For one person it’s free, with no block limit.
Pick Todoist if what you mainly want is to get things done on time. It’s ready the moment you open it: a Today list, a quick add that reads dates and repeats from one typed line, reminders, and apps that keep working offline on every platform.
You don’t have to choose: Todoist can be embedded in a Notion page, and a common setup is Notion for notes and Todoist for what’s due. If what you’re really planning is a project with phases, see “When neither fits” further down.
Feature comparison
Built for
Notion
Notes, docs, wikis and databases in one workspace
Todoist
Tasks and to-do lists
Platforms
Notion
Web, Mac, Windows, iPhone, iPad, Android
Todoist
iPhone, iPad, Mac, Android, Windows, Linux, web, Apple Watch, Wear OS
Getting started
Notion
Start from a template or build your own databases and properties
Todoist
Ready to use: Inbox, Today and Upcoming from the first launch
Structure
Notion
Pages inside pages, and databases with any properties you add
Todoist
Projects, sub-projects, sections, tasks, sub-tasks
Views
Notion
Table, board, list, calendar, timeline and gallery for any database; one chart on Free
Todoist
List and board on every plan, calendar layout on Pro
Quick capture
Notion
A new page or database row; dates and reminders set with @ or in a property
Todoist
One line with a date, #project, @label and p1 to p4 priority
Repeating tasks
Notion
Repeating templates that add a new copy daily, weekly, monthly or yearly
Todoist
Typed in plain words, like “every other Monday”; the next one appears when you check it off
Reminders
Notion
On a date property or with @remind in a page; repeating reminders aren’t available yet
Todoist
For tasks with a time; custom reminders on Pro
Notes and documents
Notion
Full pages with headings, tables, embeds and files
Todoist
A description and comments on each task
Sharing
Notion
Real-time editing together; up to 10 guests on Free, and a limited number of blocks for teams
Todoist
Share a personal project with up to 5 people on every plan; team workspaces on Business
Offline
Notion
Pages you choose, in the desktop and mobile apps; recents and favorites download by themselves on paid plans
Todoist
The apps keep working offline and sync when you’re back online
Calendar
Notion
Notion Calendar, a separate free app, shows your calendars beside database dates
Todoist
Calendar integrations on every plan, calendar layout on Pro
Files
Notion
Uploads up to 5 MB each on Free, 5 GB on paid plans
Todoist
Files in comments, 5 MB each free, 100 MB on Pro
AI
Notion
A trial on Free and Plus; Notion Agent and AI meeting notes on Business
Todoist
Ramble voice capture (limited on the free plan), Filter Assist, and Task Assist on Pro
Free plan limits
Notion
No block limit for one person; 7 days of page history
Todoist
5 personal projects, 3 filters, 1 week of activity history
Price for one person
Notion
Free, or Plus at $10 a month billed yearly
Todoist
Free, or Pro at $5 a month billed yearly
Pricing
No block limit for one person (a limited trial for teams), 5 MB per upload, 7 days of page history, 10 guests, a trial of Notion AI
Billed $120 a year, or $12 month to month. Unlimited blocks for teams, uploads up to 5 GB, 30 days of page history
Billed yearly, or $24 month to month. Notion Agent, AI meeting notes and enterprise search, 90 days of page history
5 personal projects, 3 filters, board layout, 5 MB per file, 1 week of activity history
Billed $60 a year, or $7 month to month. 300 projects, 150 filters, calendar layout, custom reminders, deadlines
Billed yearly ($96), or $10 month to month. Adds a shared team workspace
For one person, Notion’s free plan goes further: no block limit, and as many pages and databases as you like, where Todoist’s free plan stops at 5 personal projects and 3 filters. Paid, it flips: Todoist Pro costs $5 a month billed yearly against $10 for Notion Plus, or $7 against $12 month to month.
Notion AI beyond the trial needs Business, at $20 per member a month billed yearly. Todoist’s voice capture and Filter Assist come with the free plan, and Task Assist with Pro.
Prices checked on October 27, 2026: Notion pricing · Todoist pricing
When neither fits
Notion can track a project’s phases if you build it: a database of phases, a relation to the tasks, a rollup for progress, and the upkeep that comes with all three. Todoist is quicker for tasks but stops at sections, which have no dates or progress of their own.
That gap is why I build Milestones, the app this site belongs to. Every project is split into milestones, each with its own tasks, due date and progress bar, with nothing to set up first, on iPhone, iPad and Mac, synced through your own iCloud. It isn’t for everyone either: there’s no Android, Windows or web version, nothing like Notion’s pages for documents, and you can’t share a project with other people.
Compare
Milestones vs Notion
A focused native Apple project planner vs the everything-app document and database tool. They aim at very different problems. Here’s how to choose.
Compare
Milestones vs Todoist
A native Apple project planner vs the most-used cross-platform to-do app. They overlap on tasks but diverge on structure, privacy, and where they live.
Todoist alternatives
Looking for a Todoist alternative?
Todoist is fast, runs everywhere and has a generous free plan. People leave it because the subscription adds up, because big projects turn into long lists, or because they want an app that feels at home on Apple devices. Here’s what fits each.
For students
Every course, every deadline, one clean view.
Milestones gives students a calm planner for the semester: a project per course, milestones for exams and term papers, tasks for the readings. Works on iPhone in line, iPad in the lecture hall, Mac at the desk.
FAQ
For tasks on their own, usually not. Todoist is built for them: a quick add that reads dates from typed text, repeating tasks that move to the next date when you check them off, reminders, and offline apps on every platform. Notion is better when tasks belong inside documents and databases you also use for notes, and when you want to design the system yourself.
Yes, for one person. The Free plan has no block limit for individuals and includes uploads up to 5 MB, 7 days of page history, up to 10 guests and a trial of Notion AI. Workspaces with two or more members get a limited number of blocks. Plus costs $10 per member a month billed yearly ($12 month to month), and Business $20 ($24 month to month) with Notion AI included.
Yes. The free Beginner plan includes 5 personal projects, 3 filter views, the board layout and uploads up to 5 MB. Pro costs $5 a month billed yearly ($60) or $7 month to month, and adds 300 projects, 150 filters, the calendar layout and custom reminders.
It can if you build it: a tasks database with a date, a status and repeating templates covers the basics. What you give up is speed and reliability on the go: there’s no one-line quick add that reads dates, reminders can’t repeat, and offline you only have the pages you downloaded. Plenty of people keep notes in Notion and tasks in a task manager for exactly that reason.
Yes. Todoist documents a way to embed Todoist in a Notion page, so a project’s tasks sit next to its notes. The tasks themselves stay in Todoist, with its reminders and quick add. It’s a common split: Notion for notes and documents, Todoist for what’s due.
For a project with lots of documents and several people, Notion: one page holds the brief, the notes and a tasks database. For one person running several projects day to day, Todoist is quicker. For a project with phases you want to track one by one, a project planner such as Milestones fits better than either, with nothing to build first.
Milestones splits each project into milestones with their own tasks and progress, ready to use on iPhone, iPad and Mac. Free for two projects.
