A project per event
Each wedding, conference, or activation is a project. Milestones are the planning phases — Booking, Vendor confirmations, Run-of-show, Day-of, Wrap. The active milestone is whichever phase you're in.
For event planners
Every event, planned to the minute.
Milestones is built for event planners juggling weddings, conferences, brand activations, and pop-ups. A project per event, milestones for the timeline, tasks for vendors, run-of-show, and load-out.
Download on the App Store Free · Works on iPhone, iPad, and Mac.
What's not working today
- Asana and Monday charge per seat for what's really a one-planner show.
- Spreadsheets crash on the iPhone when the venue Wi-Fi is bad.
- You forgot a vendor confirmation because it lived in a thread, not a list.
- Run-of-show docs in Google Docs lag during load-in.
- Switching tools every event because the client uses something different is exhausting.
How Milestones fixes that
For event planners
Works offline on-site
Venue Wi-Fi is always bad. Local-first storage means your run-of-show is always there — concrete loading dock, basement ballroom, festival field. Sync resumes the moment you're back online.
Tag vendors, status, urgency
Tag tasks `vendor`, `client`, `urgent`, or by event type. Pull up every vendor confirmation across every upcoming event in one tap.
Native on the phone you actually carry
Day-of, you're not at a Mac. Milestones is native on iPhone — fast taps, big touch targets, dark mode for backstage.
FAQ
Frequently asked questions
What about clients and vendors — do they get access?
No, by design. Milestones is your operations tool. Clients keep getting decks and emails; vendors keep getting POs. You get the one place that knows where every event is in its timeline.
Can I template a 'standard wedding' or 'standard conference'?
Not as one-click templates yet, but most planners spin up a project from a recent past event by hand — five minutes, and the milestone backbone is consistent across every event.
Day-of, how does this hold up?
Open the active milestone (Day-of), see every task in order. Mark them done as the event runs. The Mac app is great for the call sheet; the phone is great for the floor.
Multi-day events?
Make a milestone per day. Tasks under each are the run-of-show for that day. The today view across the project shows you exactly what's next.
I have an assistant — can they see this?
Single-user by design. Most planner-assistant pairs split projects (assistant owns vendor coordination project, planner owns client-facing project) or keep their lists separate and sync verbally each morning.
Is there a Pro plan?
Free for personal use. An optional Pro upgrade unlocks the project archive (great for past events you want to reference) and custom icons.
How does Milestones compare?
Side-by-side with the apps you might already be using.
Milestones vs
Notion
A focused native Apple project planner vs the everything-app document and database tool. They aim at very different problems — here's how to choose.
Milestones vs
Todoist
A native Apple project planner vs the most-used cross-platform to-do app. They overlap on tasks but diverge on structure, privacy, and where they live.
Milestones vs
Trello
A native Apple project planner with milestones and tasks vs a cross-platform Kanban board. They solve different problems — here's the honest breakdown.
Run the day. Don't let the day run you.
Free to download. Works offline on-site. Private iCloud. For planners who'd rather have a clear timeline than a fancy dashboard.
Download on the App StoreFree · No account required · Private iCloud sync